Business Admin User Guide_Company Use

Admin User Guide

3. The r eview page displays. Review the information and click Confirm . 4. A confirmation message is displayed. The table below describes the elements for Add/Modify Vehicle :

Element

Description

Select a company sublevel ID/name from the drop-down list.

Sublevel ID/Name

The system assigns the next vehicle ID or you can enter a specific numeric value, which must be six- digits.

Vehicle ID

Select vehicle from the drop-down list.

Vehicle Type

Select the vehicle card type: ➢ M – MasterCard ➢ V – Visa

Card Type

Move the indicator if the driver record is restricted and included in the exception reporting. Type an authorized driver ID for this record. You can select the View Driver button next to the Authorized Driver box to search for an existing authorized driver. Click the button to open a window with available authorized drivers to select and add to the form. Type an authorized driver group ID for this record. You can select the View Group button next to the Authorized Driver Group box to search for an existing authorized driver group. Click the button to open a window with available authorize driver groups to select and add to the form. This option only displays when configured for display by your financial institution.

Report Exception

Authorized Driver

Authorized Driver Group

Type the vehicle’s license identification number assigned to the vehicle. License ID is required when selected Vehicle Type is V - Vehicle.

License ID

The expiration date for the vehicle’s license tag.

Exp. Date

Select the country from the drop-down list for the vehicle’s license identification number.

Issue Country

Select the vehicle’s license issue state from the drop-down list.

Issue State

Type the vehicle identification number.

VIN

Type the vehicle description.

Description

Select the service type code from the drop-down list.

Service Type

Select the vehicle’s weekend use option from the drop-down list.

Weekend Option

Type the vehicle’s start of day in military time. This is a four-digit field. Values include: 0000 – 2359 Type the vehicle’s ending time of day in military time. This is a four- digit field. Values include: 0000– 2359

Time Start

Time End

Type the vehicle’s maximum fillips per day. Type the fuel unit cost up to 99.9999. Type the fuel transaction amount. Type the tank capacity of the vehicle. This field is reserved for future use. Type the MPG value – Low and High fields.

Fillups Per Day

Unit Price ($)

Amount

Tank Capacity

OilCom Value

MPG Value

Select the fuel type.

Fuel Type One

Select the second fuel type if applicable.

Fuel Type Two

The information entered here by the user is posted to the card processing system as a memo.

Memo

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